UT Department System: Home Page Help

The UT Department System represents the official organizational structure of the university. It maintains the departmental hierarchy structure, as well as departmental information, including department heads, titles, classifications, address information, and official Web site links. The departmental hierarchy is the organizational unit structure by which departments report to a specific department - for example, Liberal Arts reports to the Office of the Vice President and Provost, while the Department of History reports to Liberal Arts. The UT Department System also allows each official department to organize itself into sub-departments.

Changes to department information must be approved by the department head or unit head and require a Signature Desk Request Form to be submitted. A Manager or Updater of a department can assign other managers and updaters. Users who are not authorized to update a specific department can still view departmental information. Most pages in the Department System have a left-side navigation bar that contains links to the user's inbox, various departmental options and departmental list options. The navigation bar is described in the UT Department System Navigation Help.

The main section of the page has three options:

  1. Option 1- I know the department code

    This option allows the user to view the current information about a specific department using the department code. Entering the four-character department code or the seven-character sub-department code in the text box and clicking the Go to Department Information button will take the user to the Department Information page, which displays all the information about the department.

  2. Option 2 -I know the department document ID

    If the departmental information has been created or modified with the department system application, the user can access the document by using the document ID.

  3. Option 3 - Search for a department

    The user can search for a department in alphabetical order, by department type, or by keyword. Once the user has found the department, the user can then travel to the department's information page.

Note: These help pages are linked to the UT Department System Glossary.