About the CCART System

What is the CCART System?

The Capitalized and Controlled Asset Removal and Transfer System (CCART) provides a web-based means for inventory contacts or other persons responsible for inventory to assist in the management of their inventoried assets. The system enforces present business rules regarding the transfer of assets at The University of Texas at Austin pursuant to Part 16. Inventory Control and Property Management of the Handbook of Business Procedures.

Part 16. Inventory Control and Property Management Handbook of Business Procedures

Purposes

The CCART project has been organized into several phases. The purposes of CCART are:

Phase 1 (Implemented May 2005):

• To implement an updated item entry and document detail page.
• To provide a more efficient method to transfer inventoried items, create NT1 documents, and route them electronically.
• To allow users to enter a variety of inventory numbers and create correct affiliations electronically.
• To audit for different types of special handling that must be completed prior to final transfer.

Phase 2a (Implemented July 2005):

• To provide electronic dynamic routing and approval documentation for transferring items with a depreciated value over $10K or a historical value over $75K.

Phase 2b (Implemented October 2005):

• To enable users to initiate transfers of items not owned by their unit using the Notify functionality.

Phase 2c (Implemented February 2006):

• To implement an audit requiring comments to be entered when transferring inventory items with historical value over $75,000 or depreciated value over $10,000 to Surplus.

Phase 3 (Completion date to be determined):

• To incorporate additional types of removals and transfers.
• Removing stolen items.
• Removing items that were cannibalized/auctioned.
• Removing sealed bid or donated items.

Authorization for the CCART System

Authorization to use or view the CCART system requires *DEFINE authorization for the NT1 command. Contact your electronic office manager for assistance.

Special Handling Information

There are three possible values for special handling:

• None - Most items do not require special handling; therefore None is the default option.
• Safety - Items that contain bio-hazardous materials require notification to the Environmental Health & Safety Office prior to transfer to Surplus. For assistance, contact the Environmental Health & Safety Office.
• Computer - Hard drives must be wiped before being transferred to Surplus so that information cannot be recovered. For assistance, contact your departmental LAN personnel.

The creator of the CCART can designate which, if any, special handling is needed. If designated, it becomes the responsibility of the creator to ensure that the proper steps are taken.

Environmental Health & Safety Office

To Find Out More

• Enroll in one of the following classes in TXCLASS.
  
  • DE 437 Introduction to Inventory
    Note:Employees who prepare inventory are required to complete compliance module CW 536 annually.

TXCLASS