Entertainment Payment Request
Request Information
The Request Information section includes fields to enter a description and request notes.
The requester is the person who creates the request form. By default, the user’s UT EID displays in the Requester UT EID field. To change this, type in a different UT EID or click the lookup icon 
The Description is a free form field, which can be edited by the requester or anyone to whom the form is assigned.
The Request Notes is a free form field, which allows the requester to add notes up to 1000 characters.
Event Information
The Event Information section is used to enter the goods/services received begin and end dates and the invoice received date.
The Goods/Services Received Begin Date field is used to enter the date that the service began or the date the goods were first received.
The Goods/Services Received End Date field is used to enter the date that the service ended or the last day that goods were received.
The Invoice Received Date field is used to enter the date that the department received the invoice.
Note: Each date field is required and follows a MM/DD/YYYY format. Dates can be entered manually or by selecting a date in the month view calendar that appears after clicking in a date field.
Expense Information
The Expense Information section includes questions that pertain to how the good/service will be funded. The fields in this section are optional.
The How would you like to include the OOEF information? drop-down field is used to indicate how the Official Occasion Expense Form (OOEF) will be submitted.
If Attach an OOEF is selected,in the Attachments sectionupload a completed Official Occasion Expense Form (OOEF) signed by your department’s dean/vice president or official delegate. Note: A dean/vice president or official delegate’s approval of this request form does not constitute approval of the OOEF and does not replace the need for a signature on the attached OOEF.
If Complete Online is selected, additional fields display prompting the user to complete the Official Occasion Expense Form (OOEF)
If Other is selected, the form creator or assignee must provide a completed and signed Official Occasion Expense Form (OOEF) for the request form processor to upload just before the request is finalized and notate this in the Request Notes.
The Enter Department Codes? question allows the user to determine if department codes will be used. If Yes is selected, the UT Account Information section automatically expands to enter department codes for each account listed.
The UT Account Information section allows the user to enter up to five UT accounts. To add an additional account, click Add UT Account. To remove a previously added account, click the X button to the right.
Payment Information
The Payment Information section requires the user to select if the payment is for an Individual or a Vendor. Users must select either Vendor or Individual and provide a UT EID.
If Vendor is selected, an optional Mail Code field appears.
If Individual is selected, the Use direct deposit? question appears requiring the user to select yes or no. If No is selected for Use direct deposit? The How should the check be delivered? free-form field appears. This field allows up to 500 characters and is used to explain how the vendor or individual prefers to receive the payment.